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Pre-Opening Checklist for Georgia FoodService Operations

Click Here to Download the Check List in PDF (.pdf) Format
 

Restaurant Pre-Opening Checklist                  Projected Opening Date:______________

                                                                                                                                                        

Inspectors:                    Name           Phone                               Cell or e-mail

Health:

Fire:

Building:

Electrical:

Plumbing:

Other:

 

1) Prepare critical path for operations based on construction schedule.

2) Have standard credit sheet drafted for ease of setting up accounts.

3) Make contractors phone list for post opening emergencies.

 

Task                                                   Order By:     In Place by:   Person Responsible

Insurance Evaluation 

Pre-Const, During Const, Ops

Liquor Bond

Liability

Workman’s comp

 

Solid waste/Dumpster/Compactor/Roll-off

United Waste - Jeff Carlin 770-231-2863

Used Oil Dumpster

Southern Grease Recyclers/Refuel Biodiesel - Claudio Bauza - (678) 777-7952

 

Cables & Wiring

iTelNetworks - Blair Brookins 404-313-9890
Burglar/Fire Alarm

Music/Public Address

Telephone Lines-Internal

POS & Computer Lines

 

Code Book

Handicap Regulations

Ansul System Requirements

Exits

Emergency Lighting

Security During Operation

Panic Hdwr Requirements

Fire Inspector Approval

Sprinkler System Requirements

Smoke Detectors/Smoke Eaters

 

Task                                                   Order By:     In Place by:   Person Responsible

Evaluate Information Systems 

Register w/ All Gov't Agencies

Obtain Fed Tax ID Number

Bank Reconciliations

Payroll System

 

Gas Service - New 

Procedures

Drawings/Plans

Inspection

Permit Requirements

Installation

Gas South - Ruth Ollins 404-291-5494

 

Telephone Service- New 

iTelNetworks - Blair Brookins 404-313-9890

Procedures

Drawings/Plans

Inspection

Permit Requirements

Installation

 

Water Service - New

Procedures

Drawings/Plans

Inspection

Permit Requirements

Installation

 

Sewer Service - New

Procedures

Drawings/Plans

Inspection

Permit Requirements

Installation

Set Up Grease Trap - Rendering Service

Apex Environmental - John Asip 770-452-8600

Southern Grease Recyclers/Refuel Biodiesel - Claudio Bauza - (678) 777-7952

 

Electric Service- New 

Procedures

Drawings/Plans

Inspection

Permit Requirements

Installation

 

Task                                                   Order By:     In Place by:   Person Responsible

Banking

Selection of Bank

Construction Account

Operational Account

Payroll Account

Lines of Credit

Deposit bags

Credit Card Deposit Acc'ts

Merchant Acct-AX, VISA/MC, Gift Cards, etc.

Vantage Card - Roger Purdy 404-451-3799

 

Graphics Design

Logo

Type/Font Style

Colors

Size

Business Cards

Menus

Identify and choose menu covers if used.

Printed Gift Certificates

Signs

Stationary

Letterhead

Signage and Banners

Coming soon

Opening date

Now hiring

Menu Board

No deliveries between…

Hours of business

Parking Lot

Smoking

Fire Marshall

ADA

Restrooms

Open/Closed

 

Advertising Timetable

Find Yellow Pages Cut-Off Dates

Evaluate Local Associations

List of Advertising Resources

Flyers

 

Task                                                   Order By:     In Place by:   Person Responsible

Vendor List for:

Food

Liquor

Supplies

Contact Salespersons

Credit Applications on File

List of References

Inventory

 Initial / Pre-Opening

 Replacement

Par Stock & Ordering Forms

 

Outside Services  

Maintenance

Janitorial

Valet Parking

Pest Control

Plant Service

Linen Service

Hood/Flue Cleaning

Carpet Cleaning

Window Washing

Payroll 

Pre Opening

Management

Hourly

 

 

Wiring

Installation

Training

 

Primary Vendor Selection/Approved vendor list 

Local contact w/ name number

Establish credit, delivery schedule

P - O - S materials

Initial marketing support

 

                                                                                                                                                

Task                                                   Order By:     In Place by:   Person Responsible

Parking Lot

Number of Spaces

Resurfacing

Entrance/Exits

Lighting for Parking Lot

Control Pre-Construction

Control During Construction

Valet Stand/Key Control

Parking Lot Signage

      Handicap

      Reserved

      Valet

 

Landscaping

Pre-Construction

During Construction

Maintenance

Construction Timetable

Estimated Time for Each Phase

Estimated Completion Date

Critical Path

Construction Budget

Sign Requirements/Restrictions

 

Security

Robbery Prevention

Control of Access During Ops

Control of Access During Const

Double door safe

Night drop

Keys

Make list of keys needed in store. Have all coolers, equipment, etc. keys same as doors.

Collect all keys upon installation.

Re-key just before opening

First aid box 

Informational Signage

      Restrooms

      Exit

 

Task                                                   Order By:     In Place by:   Person Responsible

Staffing  Projected list of employee needs for each area of operation and Sources for recruiting.

Develop pay scales for all crew work groups

Front Desk

Servers

Wait Assistants

Bartenders

Cooks

Prep Cooks

Dishwashers

Supervisors

Managers

 

Arrange for interview site, furniture, phones & supplies.

Place employment ads in local newspapers & schedule recruiting missions.

Review staffing manual for interviewing and hiring procedures. Establish target question list.

 

Training

Identify dates of training allowing for “dry run” or “soft opening” time.

Validate service sequences.

Develop bar opening checklist.

Develop kitchen-opening checklist & for all departments: open, close & managers.

Document and train management and staff.

Organize orientation materials.

Develop sidework schedules for all FOH

Set up POS training for management & crew.

Arrange lodging for all opening personnel.

Wine & beer seminars for sales knowledge and over-consumption policy.

FOH menu descriptions for all items.

Plating and garnish guide for all items.

Set up training recipe manuals

Select training team.

Set date for training team arrival.

Prepare master training calendar.

Set up training manuals & opening materials.

Set up general meeting and training session.

 

Organize any necessary management training such as: 

MSDS location

Interviewing and hiring (legal vs. illegal questions, ADA, etc. Call Charles Hoff (404) 245-6751)

Restaurant standards and systems

 

Task                                                   Order By:     In Place by:   Person Responsible

Human Resources

Selection of Manager

Selection of Pre-Opening Staff

Organizational Chart

Evaluation of Available Managers

Define Manager Job Duties

Interview of Managers

Interview of Pre-Opening Staff

Create Management Reports

Evaluation of Available Chefs

Evaluation of Kitchen Manager

Employee Performance Evaluation

Training Program for Employees

Uniforms

Dress Code

Establish Work Schedules

Reports

Food/Bev/Covers/Avg Ck/Sales Mix

Comparisons to Budget

Organizational Charts by Department

Dining Room

Bar

Kitchen

Administration

Employee Applications

Employee Manuals

Writing

Production

Training

Hiring of Employees

Training of Employees

Establish employee meal policy

Employee Applications & Employee New Hire Kits

English / Spanish

I - 9 and Tax Forms

Health cards

Server/Bartender/Entertainment Permits

Orientation

Pre-Opening/Training schedule

Operational schedule

ServSafe™ Training

Uniforms 

 

Task                                                   Order By:     In Place by:   Person Responsible

Kitchen Operations/Service Operations 

Set-up sheets with pars

Opening checklists

Closing checklists

Prep lists with pars

Standardized recipe book

Freezer pull sheets

Inventory forms.

Electric bug killer for back door?

 

Employee Bulletin Board 

Required Postings -- OSHA, safety, minimum wage, etc.

Wage & hour

Workman's comp

Emergency hospital & Doctor

 

 

Employee lockers

Job descriptions

Operational Manuals

Safety manual

Financial manual

Catering manual

Kitchen manual

Exhibition cooking manual

 

Join local Restaurant Association (Georgia Restaurant Association 404-467-9000)

 

Telephones 

iTelNetworks - Blair Brookins 404-313-9890

Office line

Fax line

Catering line

E-mail line

Kitchen line

Reservations line

Pay phones

 

Guest Music

Television and Music

ASCAP/BMI Arrangements

Satellite Music System

 

Task                                                   Order By:     In Place by:   Person Responsible

Hours of Operation 

Estimated Hours of Operation

Bar

Restaurant

Entertainment

      Opening

      On Going

 

Preliminary Menu

Children’s Menus

Children amenities

Baby bibs

Birthday Favors

Lunch

Dinner

Catering

Brunch

Banquet

Menu Pricing Range

Menu Cost & Portion Guide

Standard recipe binder

 

Table Arrangement 

Section ( wait station) Maps

Opening and Closing Sidework Assignments 

 

Pre-Opening Cleaning and Sanitation
Hoods/Exhaust Systems

Equipment

Walk-In Refrigeration
Kitchen and Floors
Awnings
Sidewalks
Pest Control Pre-Treatment
 

Task                                                   Order By:     In Place by:   Person Responsible

 

Equipment, Smallwares & Supplies

Collect all warranties for new equipment and send in cards.

Place all equipment information and Service Agents in a notebook for reference.

Kitchen

Dining Room

Bar

Office

Food Inventory

Bar Inventory

Supplies Inventory

 

Kitchen Design and Equipment List 

Punch List

      Contractor

      Subcontractors

      Out-side Contractors

Equipment checkout (burn-in/calibration)

Ice Machines

Cooking Equipment

Refrigeration Equipment 

Coffee & Tea Equipment
S&D Coffee - Tom McAdams 770-883-4448

 

Hand Wash Stations

      Soap

      Sanitizer

      Towel Dispensers

       Hand wash signs

Kitchen Clock

Anti-fatigue mats

Set up dish machine service

 

Clean, organize and label all shelving:

     Dry Storage

     Walk-in

     Freezer

     Supply area

     Service Area

     Chemical Storage

     Bar Storage

 

Task                                                   Order By:     In Place by:   Person Responsible

Kitchen Utensils 

      Produce List

      Obtain Bids

      Place Order

      Receive Order

 

Small Wares Order

      Produce List

      Obtain Bids

      Place Order

      Receive Order

 

Tabletop Selection

      Plateware

      Flatware

      Glassware

      Linen

 

Select Wall Covering

      Produce List

      Obtain Bids

      Place Order

      Receive Order

 

Select Tables

      Produce List

      Obtain Bids

      Place Order

      Receive Order

 

Select Chairs

      Produce List

      Obtain Bids

      Place Order

      Receive Order

      Apply Scotchguard protection

      High Chairs & Boosters

      Arrange Delivery

 

Select Floor Covering 

      Obtain Bids

      Order

      Arrange Installation

 

Task                                                   Order By:     In Place by:   Person Responsible

Bar Operation & Beverage Service

 

Beverage station

     cups

     lids

     holders

     sodas

     dairy

     canned juices

     bev naps

     straws

Soda System 

Coffee & Tea Equipment & Service
S&D Coffee - Tom McAdams 770-883-4448
 

Well liquor selection

Call liquor selection 

Premium liquor selection

 

Beer Selection 

      Draft system

 

Wine Selection

      Supplier Wine Training Program

      Wine List Design

      Wine List Publication

      Wine Openers

      Wine buckets and stands

 

Standardized Recipe and Glassware

      Garnish Guide

 

Paper Products

Guest Checks

POS Supplies

Take out

Bathroom

 

 

Task                                                   Order By:     In Place by:   Person Responsible

Linen Service

Table top Laundry (Rental)

Uniform Laundry (Rental)

Uniform order

 

Janitorial supplies 

Hard goods

Wet Floor Cones

Mop Buckets

Mops

Vacuum

Hand towel dispensers

Squeegees

 

Office Equipment

Office Furniture

 Desk

 Chair

 Filing cabinets

 

Computer System

 Color Monitor

 Color Printer

 ISP Internet service

 

Software 

 Food Ordering (From Primary Supplier)

 Office Suite Software

      Word Processor

      Spreadsheet

      Presentation

      Publisher Software

      Scheduling- Use for employee time management, Management Schedules

      and Catering Events

 

Upload software

 

Telephone Equipment  iTelNetworks - Blair Brookins 404-313-9890

      Obtain Bids

      Order

      Arrange Delivery

      Accept per Order

 

Task                                                   Order By:     In Place by:   Person Responsible

Finals 

Place initial food order

Place initial chemical supplies order

Place initial paper goods order

 

Fire Department walk through

Alarm system

Fire extinguishers/signs

Ansul system

Hand held extinguisher

Mounting and signage

Instruction

 

Environmental Health Walk through

     

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